HRi

Risk Assessment Form

If you would prefer to  send this form by fax or post please use the printable version to PRINT IT, then send to address: Emma Williams, HR Initiatives Limited,  18 The Hedgerows, Stevenage, Hertfordshire SG2 7BW  or  fax to: 01438 747255

Company Details
Name of person completing Questionnaire:
_______________________________________
Position of person completing Questionnaire:
_______________________________________
E-mail address/Contact Details:
_______________________________________
Company Name:
_______________________________________
Company Address and Telephone/Fax:
_______________________________________
No of Employees in Organization:
_______________________________________
No. of Employees in HR:
_______________________________________
No of sites and their Locations:
_______________________________________
Industry Sector:
_______________________________________
   
Recruitment
1.
Do you have a Recruitment Procedure or Checklist?
Yes
No
Don't Know
2.
Do you have a recruitment plan or target for the year?
Yes
No
Don't know
3
Do you have problems recruiting and retaining quality staff?
Yes
No
Don't know
4
Are your interviewers trained in interview skills and/or equal opportunities?
Yes
No
Don't know
Pre-Employment Vetting
5.
Do you check your new starter's eligibility to work in the UK ?
Yes
No
Don't know
6.
Does your application form only ask for skills and experience or do you request information on marital status, date of birth, etc...?
Yes
No
Don't know
7.
Do you take up pre-employment references as a condition of employment?
Yes
No
Don't know
8.
Do you seek standard/enhanced disclosures for employees who work directly with vulnerable groups i.e. sick, elderly or children?
Yes

No
Don't Know
9.
Do your employees have a written statement of particulars or a contract to sign?
Yes
No
Don't know
10.
Have, or are you planning, to recruit young people?
Yes
No
Don't know
On Commencement of Employment
11.
Does the contract of employment include clauses on (among other things): Whole time and attention (conflict of interests), non-solicitation, restrictive covenants, non-compete, deductions from wages, Garden Leave, Lay-offs, working time directive opt out, intellectual property, confidentiality, payment in lieu, grievance and disciplinary procedures?
Yes
No
Don't know
12.
Do you employ workers on fixed term contracts, temps, seasonal workers, annualized hours, sub-contractors, contractors, self-employed etc?
Yes
No
Don't know
13.
Do fixed term workers have the same terms and conditions as comparable permanent employees?
Yes
No
Don't know
14.
Do you have an Induction Programme for all new starters with sign-off?
Yes
No
Don't know
15.
Do all new starters have job descriptions and performance standards?
Yes
No
Don't know
16.
Do you have a probationary period for all new starters?
Yes
No
Don't know
17.
Do wages of those between the age of 18 and 21 comply with the Minimum Wage?
Yes
No
Don't know
18.
Do all your employees receive equal pay for equal work?
Yes
No
Don't know
Company Policies
19.
Do you have a documented Disciplinary and Grievance Policy?
Yes
No
Don't know
20.
Does the Disciplinary and Grievance procedure give the right to be accompanied, provide for written reasons for the disciplinary, right to appeal?
Yes
No
Don't know
21.

Do you have an Equal Opportunities Policy? (Does it cover, discrimination on the grounds of gender, gender re-assignment, same sex relationships, race or ethnic origin)?

Yes
No
Don't know
22.
Do you understand your obligations regarding time off for:
  • Maternity leave/Paternity leave
  • Parental leave/Adoption leave
  • Time off for Dependents
  • Hours of work/Rest Breaks
  • Paid annual leave
  • Flexible Working
Yes
No
Don't know
23.
Do you have a Company Sickness/Absence policy?
Yes
No
Don't know
24.
Do your employees work with vulnerable people (i.e. young, old, disabled etc)?
Yes
No
Don't know
25.
Do your employees have access to the Internet and e-mail?
Yes
No
Don't know
26.

Do you employ night workers?

Yes
No
Don't know
27.
Do you employee Home Workers?

Yes
No
Don't know
28.
Do you understand your obligations to make reasonable adjustments to both working environment and positions to accommodate those people (either employees or customers) with a disability?
Yes
No
Don't know
29.
Do you employ people who work on their own (Lone-Workers)?
Yes
No
Don't know
30.
Do you have a Staff Handbook?
Yes
No
Don't know
31.
Do you keep personnel records/files either manual or electronic including information or records on sickness/absence/leave taken?
Yes
No
Don't Know
32.
Are you aware of your obligations with regards to the Data Protection Act on keeping of records and sensitive data?
Yes
No
Don't know
33.
Do you comply with the Working Time Directive concerning the maximum number of hours worked; rest breaks?
Yes
No
Don't know
Training
34.
Do you ensure that all workers have adequate training to carry out their jobs?
Yes
No
Don't know
35.

Have those involved in recruitment and selection received training in interview skills/equal opportunities?
Yes
No
Don't Know
36.
Do you have a performance review system in place?
Yes
No
Don't know
37.
Are all your Managers and Supervisors trained to carry out Performance Reviews?
Yes
No
Don't know
38.
Do you carry out succession/manpower planning?
Yes
No
Don't know
39.
Do you carry out analysis of training needs or develop training plans?
Yes
No
Don't know
40.
Have your managers received training in management development i.e. how to handle grievances/disciplinary/sickness/monitor performance/teambuilding?
Yes
No
Don't know
41.
Is any training that you provide evaluated? Do you know how successful your training exercises have been in the past?
Yes
No
Don't know
Keeping of Records
42.
Do you keep records of training completed?
Yes
No
Don't know
43.
Do you keep records of hours worked and rest breaks observed?
Yes
No
Don't know
44.
Are your personnel records secure i.e. locked/restricted access?
Yes
No
Don't know
45.
Do you allow employees access to their personal data?
Yes
No
Don't know
46.
Do you get consent from employees for processing their personal data?

Yes
No
Don't know
47.
Do your employees know which data they can choose not to disclose (i.e. sensitive data)?
Yes
No
Don't know
48.
Do you carryout out exit interviews when employees leave?
Yes
No
Don't know
49.
Do you record all periods of absence?
Yes
No
Don't know
Benefits
50.
Do you have a company car scheme or car allowance?
Yes
No
Don't know
51.
Do you offer a stakeholder pensions scheme to all employees?
Yes
No
Don't know
52.
Do you observe the statutory holiday allowance of 20 days per annum?
Yes
No
Don't know

If you would like further advice or a consultation about how HR Initiatives can help support your business and keep your business up to date with employment legislation and best practice please call us on 01438 341303.